Meaning of Receipt

The receipt: colloquially also the receipt

Colloquially, the sales slip is referred to as a sales receipt, which is a printed out proof of a business transaction at the till. In retail, the place where customers pay for the goods they buy is known as the cash register or checkout area – which is either cash or cashless. In both cases, the customer receives a receipt as proof that he has paid for the purchased goods. Furthermore, the receipt shows which goods, in what number of pieces and at what price. The receipt is printed out on the so-called cash register roll, whereby the multiple copies remain with the dealer.

The receipt and the invoice

In many cases, however, the receipt does not meet the requirements of an accounting invoice when it comes to proof of payment for the purchased goods. The local retailer often decides which of the POS systems to use.

The simplest receipt:

In addition to the date, this only shows the total amount, in gross and net. According to ACRONYMMONSTER.COM, the entrepreneur must then have a so-called receipt added to this receipt . On this it is noted in handwriting which goods, in which number of pieces and at what price were purchased. The receipt is then sent to the accounting department as a booking receipt together with the receipt . Using a receipt template can also save time. According to paragraph 33 of the VAT Implementing Ordinance, the till receipt is valid up to a total amount of 150 euros and in this case counts as a so-called small amount invoice .

The receipt and the incoming invoice

In contrast to an internal receipt or a personal receipt, a sales receipt is an external accounting receipt. Just like the incoming invoice, the till receipt is issued as proof that goods or services have been purchased from an external company and that these have been paid for. With the receipt in hand, which was issued by the external company, it can be proven at any time that the goods or services have been paid for. Usually there is information on the date, time and also the cashier (name) on the receipt.

A receipt is a tax-deductible accounting receipt. If the goods that were purchased were paid for on site, the amount that was paid can be withdrawn from the company’s cash register on presentation of the receipt.

The exchange of cash receipts for money is the same as an online transfer from the company account to the private account. The receipt will also be attached to this booking process as evidence.

The receipt as protection against suspected theft

Every customer should have a receipt with them for every item purchased and paid for. This is issued by the seller after the respective product has been sold. Without a receipt, the customer cannot prove payment in a department store, for example – so that there can be conflicts between the store and the customer. For this reason, the receipt should always be kept, as this is also required for the right to return products.

Post the receipt

A receipt can be your own or a third-party receipt. According to Section 146, Paragraph 1 of the Tax Code, it should be viewed as follows:

The bookings and the otherwise required records must be made complete, correct, timely and orderly. Cash receipts and cash expenditures should be recorded daily.

Postings are shown on the cash account in SRK04 on G / L account 1600 and in SKR03 on G / L account 1000. It is possible to keep secondary cash registers, as the account framework has enough space for this:

o SRK04: 1610 secondary cash desk 1, 1620 secondary cash desk 2,….

o SRK03: 1010 secondary cash desk 1, 1020 secondary cash desk 2, …

But the first thing to do is to clarify on which side the cash account is to be addressed when it comes to posting a cash receipt.

If the cash receipt is a third-party receipt (issued by another company), then this is an outgoing payment – the cash account is reduced. In this case, the cash account is addressed on the credit side (credit).

However, if the cash receipt was issued by your own company, then it is an incoming payment – an increase in the cash account. Here the cash account is then addressed on the debit side.

The next step is to clarify which contra account is to be addressed.

Posting cases in which the cash account is included:

o Cash sales to customers

o Cash purchase

o Money movement between bank account and cash register – but these are not dealt with here – this falls under the area of ​​bank-to-cash transactions with cash in transit.

The cash sale to the customer

In the case of a cash sale, there is no claim to the customer, this is only the case if the customer is given a payment term. Goods to the value of 1000 euros plus 19% sales tax are sold and the customer pays in cash.

Here the booking rate is then:

Cash register 1600 to G / L account 4000 (revenue 19% VAT.) EUR 1.190

The sales tax account is automatically addressed here.

The following must be booked in full:

Debit – cash 1.90 euros G / L account 4400 (revenue 19% VAT) Credit – 1,000 euros

G / L account 3806 (sales tax 19%) credit – 190 euros

Business start-ups hardly have any problems with the receipts

As a rule, a young entrepreneur has hardly any problems with the receipts and the associated bookkeeping. Because the amounts for cash purchases in retail rarely exceed 150 euros. With well-structured retailers, the receipts meet almost all the requirements of an invoice and can therefore be used as a booking receipt. If the receipt is too poor, the entrepreneur will recognize this just as quickly as the long-established entrepreneur and can then have a supplementary receipt issued. In addition to information such as the amount, number of products and the date, this must also include the company stamp and the signature of the seller.


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